The filter change is attached to the right unit.
Triangle HVAC, May 12. Receipt, photo, and next-service reminder stay with AHU-1.
Building history, vendor knowledge, and recurring tasks - all in one place.
Place Keeper helps small teams keep repairs, documents, contacts, and follow-ups from disappearing into texts, inboxes, and memory.
ChurchesCommunity PoolsFamily PropertiesHunt ClubsSmall Associations
Not enterprise maintenance software. Built for small teams running real places part-time.A handoff record, not another app to manage.
Start with the evidence you already have: photos, PDFs, receipts, names, codes, and the little notes that usually live in one person's phone. Place Keeper turns them into a record the next person can trust.
The next person can see what is still missing.
Warranty found. Manual missing. Gate code held by Mark. No detective work required.
History, documents, and recurring work move together.
A new volunteer or family member can understand the place without starting over.
Get started in 10 minutes
1Upload a photo
Email or text a photo of the boiler, pump, panel or shutoff you already care about.
invoice_repair_440.pdf
2Link it to a record
Attach the photo or document to something you already recognize, like "basement HVAC" or "porch roof".
Basement HVACPorch roof+ Record
3Find answers
Years from now, someone will see what happened, who did it, and what comes next.
Timeline Updated
Get answers in seconds, not group texts
"Which HVAC company worked on this last?"
"Do we still have the warranty paperwork?"
"What has to happen before opening day?"
"Who fixed this before, and what did they say?"
Prepared before you need it
Explore insurance records Preserve a home or facility inventory for fire, flood, storm, or theft.
Keep photos of rooms, equipment, and possessions together with receipts, serial numbers, appraisals, and warranties. If disaster strikes, you will have a clearer record of what was in your home or facility without relying on memory alone.
Small Church
Keep history between leadership changes. Protect your sanctuary's future.
View example ->
Community Pool
Inspections, chemical logs, and pump room history all in one timeline.
View example ->
Family Property
The "how-to" guide for your vacation home. Stop answering the same texts.
View example ->
Hunt Club
Manage gate codes, tractor maintenance, and property records effortlessly.
View example ->Why this instead of typical facilities software?
Typical facilities software
- Built for full-time maintenance departments
- Heavy setup, training, and configuration required
- Centered on work orders, not handoffs
- Priced and packaged for larger teams
Place Keeper
- Built for rotating volunteer and part-time teams
- Starts with your documents and history
- Continuity first: find answers fast
- Simple enough for non-technical helpers
You do not need a maintenance department. You need continuity.
Start with photos and PDFs. Invite helpers when you are ready. Keep your records exportable.
