Building history, vendor knowledge, and recurring tasks - all in one place.

Place Keeper helps small teams keep repairs, documents, contacts, and follow-ups from disappearing into texts, inboxes, and memory.

Request Early AccessSee how it works
Best fit for
ChurchesCommunity PoolsFamily PropertiesHunt ClubsSmall Associations
Not enterprise CMMS. Built for small teams running real places part-time.

Today

  • Vendor history buried in emailSearching keywords to find a 3-year-old receipt.
  • Notes on paper or textsCritical info living in a volunteer's personal phone.
  • New member starts from zeroThe "how it is done" tribal knowledge is lost.

Risks

  • Duplicate workPaying for a service that was already done.
  • Missed follow-upsSmall leaks turning into expensive structural issues.
  • Lost continuityNo one knows who owns the keys or the codes.

Solution

  • Shared timelineOne source of truth for the whole team.
  • Searchable recordsFind every document and contact in seconds.
  • Recurring task memoryThe system remembers when it is time for filters.
Workflow

Get started in 10 minutes

1Upload a photo

Email or text a photo of the boiler, pump, panel or shutoff you already care about.

invoice_repair_440.pdf

2Link an Asset

Link the photo or document to an asset you want to track or create a brand new asset like "basement HVAC" or "porch roof".

Basement HVACPorch roof+ Asset

3Find answers

Years from now, someone will see what happened, who did it, and what comes next.

Timeline Updated

Get answers in seconds, not group texts

"Which HVAC company worked on this last?"

AnswerTriangle HVAC, May 6, 2024. Routine maintenance.

"Do we still have the warranty paperwork?"

AnswerAHU-1_Warranty.pdf (Active)

"What has to happen before opening day?"

Answer8 tasks: Pool shock, boiler pressure check, lock audit...

"Who fixed this before, and what did they say?"

Answer"Replaced filters. System sounds smooth. - John M."

Small Church

Keep history between leadership changes. Protect your sanctuary's future.

View example ->

Community Pool

Inspections, chemical logs, and pump room history all in one timeline.

View example ->

Family Property

The "how-to" guide for your vacation home. Stop answering the same texts.

View example ->

Hunt Club

Manage gate codes, tractor maintenance, and property records effortlessly.

View example ->

Why this instead of CMMS?

Typical CMMS

  • Built for full-time maintenance departments
  • Heavy setup, training, and configuration required
  • Work-order centric (not continuity centric)
  • Expensive "per-seat" pricing models

Place Keeper

  • Built for rotating volunteer and part-time teams
  • Starts with your documents and history
  • Continuity first: find answers fast
  • Fair, flat pricing for small organizations

You do not need a maintenance department. You need continuity.

Bring your facility records, vendor history, and recurring tasks into one dependable timeline today.

Request Early Access
Place Keeper
Get Started

Building history, vendor knowledge, and recurring tasks - all in one place

The institutional memory for your facility. Capture every repair, schedule every inspection, and never lose a vendor contact again.

Request Early AccessSee how it works
Place Keeper
Due todayMain Chiller #2Annual checkup
Recent workFilter replacementApex Climate - 14 days ago
DocumentsWarranty.pdfLinked to chiller asset
HVAC Service DueMain Chiller #2 - Annual Checkup
Best fit for:ChurchesCommunity PoolsFamily PropertyHunt Clubs
The Reality

What it looks like today

Maintenance history lives in a dusty binder or the memory of one volunteer who might move away next year.

What goes wrong

Emergency repairs cost more than maintenance. When things break, you spend hours finding the right manual or vendor.

What Place Keeper changes

Every action is logged. Every vendor is rated. Every task is automated. You transition from reactive chaos to proactive precision.

Get started in 10 minutes

1
Step One

Upload a photo

Email or text a photo of the boiler, pump, panel or shutoff you already care about.

Mobile facility repair logging preview
2
Step Two

Link an Asset

Link the photo or document to an asset you want to track or create a brand new asset like "basement HVAC" or "porch roof".

Basement HVACPorch roof
3
Step Three

Find Answers

Need to know when the filters were last changed? One search reveals years of history.

Search filters...

Institutional Memory

"Which HVAC company actually fixed the leak last time?"

Verified VendorApex Climate

"When was the pool pump last serviced?"

Last Service14 Days Ago

Built for you.

Small Church

Manage decades of history without relying on a single long-term member's memory.

Community Pool

Stay compliant with inspection logs that are always ready for the health inspector.

Family Property

Hand off management to the next generation with a complete digital record.

Why Place Keeper?

Typical CMMS

  • Over-engineered for hospitals
  • Expensive monthly starting price
  • 40 hours of training required
Better

Place Keeper

  • Sized for institutions, not factories
  • Predictable, low-cost pricing
  • Learn it in 5 minutes

You do not need a maintenance department. You need continuity.

Protect your facility's future today. Free while in early access.

Request Early Access